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Vendor & Concessionaire Application

The Big E is largest event on the East Coast and our Fair attracts over 1.6 million people over its 17-day run. We are always looking for exhibits that have new and different products from those we annually present. In order for us to consider your exhibit and product presentation, we will need the following information:

Step 1 – Letter of Intent (Letter Format, No Application Form)
Included in your letter of intent will be:
a.) A history of your business
b.) A list of products to be sold, along with pictures of products
c.) A list of other shows in which you have participated
d.) A photograph of your display or artist rendering
e.) Contact information (including mailing address and email)
f.) Sample if possible

Please note: We require professionally built displays that include back and side hard walls, counters (no draped tables), indirect lighting, carpeting, etc.

Step 2 – Send Your Letter of Intent to:

Sales Department
Eastern States Exposition
1305 Memorial Avenue
West Springfield MA 01089

Once the Sales Department has received and reviewed the information, a letter will be mailed to the potential exhibitor. Please be patient as this process may take 2-3 weeks.

New Applicants

Previous exhibitors and concessionaires are given consideration on an annual basis and may be invited to contract for the same space. New applicants are selected based on the uniqueness of the product/service, appearance of the display and availability of space. Applications will be held on file until it is deemed we will not have space to offer. All applications will receive due consideration. Exhibit selection will begin in January and continues through the summer.

Please note: All vendor and exhibit spaces must be manned for the entire 17 days of the Fair, from 10am to 10pm.

Contracting and Booth Payment

If you are selected to receive an agreement, you will be given one month to return the executed agreement along with one-third (1/3) of the rental fee. The balance is due during summer.

Certificate of Insurance

Your certificate of insurance must be received by our office no later than July 1; if you are purchasing insurance through Eastern States Exposition, payment of $225 must be received by our office no later than July 1. Please refer to the Exhibitor’s Manual for all insurance requirements.

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